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Income verification documents, which are typically requested when you’re applying to rent a home or apartment, are documents that prove you have a job and are earning an income.

A landlord requests these documents to ensure that you’re earning enough to cover your rent payments each month. The income verification paperwork requested may vary from landlord to landlord, and the documents may also differ, depending on your specific career situation. The landlord is simply doing their due diligence to make sure you can afford the rental.

How to Show Proof of Income to Rent an Apartment

There are a number of ways that prospective renters can show proof of income to a prospective landlord or property management company. The types of documents you need to produce will likely depend on the specific request from the landlord.

Generally, there are a few standard income verification documents that landlords and property managers are looking for:

•  Pay stubs

•  Tax returns or W2 forms

•  Bank statements

•  A letter from your employer

Typically, a landlord will request two forms of income verification. Often, your pay stubs and tax forms will suffice as proof of income. But in some cases, you may need to submit several months’ worth of bank statements. You might even need to ask your employer to write you a letter to assure the landlord that you have a job and do have income.

How to Show Proof of Income if You’re Self-Employed

If you’re self-employed, the process can be more complicated. You may need to submit 1099 tax forms or your personal tax returns showing regular and steady income going back a couple of years. Depending on the nature of your self-employment, you may have business tax returns, such as a Schedule C if you own and run a small business, that you can use to verify your income.

You can also use bank statements from your business bank account to show a landlord that you have income. The documents required will likely be similar to those you need when applying for self-employed personal loans. Ask the landlord what will work best for them so you will know exactly what documents you should present.

How to Show Proof of Income for Side Hustles

You may have a side hustle — perhaps you make and sell crafts online, for instance — and that’s similar to owning a small business. And you should be reporting the income you make from your side hustle to the IRS on your tax return. By presenting your tax return to a landlord, you can prove that you’re making side hustle income.

If you’re working for a ridesharing app or food delivery service, the company should be sending you a tax statement with your annual earnings so that you can report them on your tax return. You can always show a copy of that tax statement to a prospective landlord.

Why Proof of Income is Important

Proving your income is important when you rent an apartment — or apply for credit, for that matter — because it shows that you have money coming in every month, and are able to fulfill your financial obligations. In other words, it shows the property owner that you can make your rent payments.

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Understanding Rent-to-Income Ratio

Along with proving your income, you need to make sure that your rent is not eating up too much of your paycheck. That’s where the “rent-to-income ratio” comes into play. It calculates the percentage of your total income that you’re spending on rent.

The general rule of thumb is that you shouldn’t spend more than 30% of your gross monthly income on housing costs. Depending on where you live, those costs may be a higher or lower percentage of your income, but try to aim for around 30%. An online money tracker can help you keep tabs on your spending.

To figure out your rent-to-income ratio, divide your total annual earnings by 12, which gives you your monthly earnings, and multiply that number by 0.3 (or 30%). The result is how much you can afford to spend on rent per month.

Annual earnings ÷ 12 x 0.3 = How much you can afford to pay for rent

For example, let’s say you earn $50,000 a year. Divide that number by 12 and multiply it by 0.3 and you get $1,250. That’s what you should aim to spend on rent each month. Depending on where you live, you may need to spend more, but that figure gives you a ballpark of where you should be in order to have enough money to pay for your other expenses and hopefully, contribute to your savings as well.

How to Best Prepare to Pay Rent

When you are approved by a landlord to rent an apartment, you’ll need to plan and prepare to pay your rent on time and in full every month.

That means having your finances in order. First, you should have a checking account set up. Typically, you’ll pay your landlord by check or through an online portal and either way, you’ll need a bank account in order to do this. You may be surprised to learn that more than 6% of U.S. households (or more than 14 million people) don’t have a bank account. Fortunately, it’s easy to open a bank account if you don’t have one.

Next, make sure that you’re properly budgeting for your rental expenses. You want to make sure that you have enough money in your account to cover the rent when your landlord cashes your check. A budget planner app can help.

There are other expenses that can go along with renting an apartment or home that you may need to pay. Here are a few you should be aware of:

•  Utility bills

•  Renters insurance

•  Parking, maintenance, and fees for amenities such as a gym or pool

Finally, know the terms of your lease. It’s common for rent to go up once a lease expires, which you may discover when you go to re-sign or renegotiate the rent. Unfortunately, renting is not like a fixed-rate mortgage when you have a monthly rate locked in. So don’t be surprised if the costs of staying in your apartment go up after your lease expires.

The Takeaway

Income verification documents offer proof to a landlord or property management company that you have enough money coming in every month to pay the cost of an apartment or home rental. Typically, pay stubs, tax returns, and bank statements are the only forms of documentation you need. However, if you are a small business owner, you may be required to produce additional documents. The good news: Once you are approved to rent, you can start the process of moving in.

Take control of your finances with SoFi. With our financial insights and credit score monitoring tools, you can view all of your accounts in one convenient dashboard. From there, you can see your various balances, spending breakdowns, and credit score. Plus you can easily set up budgets and discover valuable financial insights — all at no cost.

FAQ

Can you rent an apartment with no income?

It is possible to rent an apartment with no income, though it likely will be quite difficult. In this instance, having a high credit score can help, because it shows you have a track record of paying your expenses. A healthy savings account can also be useful to prove you have money in the bank.

Can proof of income for an apartment be faked?

It is possible to fake proof of income for an apartment by using online tools to create fake pay stubs and other documents. This constitutes fraud and is illegal, but it does happen.

Is proof of income different for a student?

Yes, it can be, yes. If a student has no income because they are studying full-time, they may need to get a co-signer like a parent or guarantor in order to secure a lease.

Photo credit: iStock/Anna Kim

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SORL-Q224-1921062-V1

A bank affidavit is a legal document that proves a person’s relationship with a financial institution. An affidavit can also help in matters of financial fraud and with the immigration process. It does this through the use of official signatories and witnesses to assure proper document completion.

Typically, banks and embassies are places to find a bank affidavit document. Learn more about these important documents and how they work.

What Is a Bank Affidavit?

A bank affidavit is a legal document that attests to someone’s relationship with a financial institution. A bank or credit union can verify certain aspects of a person’s financial activities with this document. A bank affidavit is commonly used for investigative cases of potentially fraudulent activity or in matters involving an immigration application.

Incidentally, you may also sometimes hear the phrase self-proving affidavit. This is somewhat different; it’s a document that can be created when making a will. It helps prove the validity of a will. While an important legal document, it’s not the same thing as a bank affidavit.

Banking customers might wonder what is a bank affidavit and how it is created.

•   When requesting this legal document, you must appear at a bank and have the affidavit completed and signed by an authorized individual of the bank or credit union.

•   A bank affidavit often requires at least one witness to assure the accuracy and completeness of all required information.

A bank affidavit is often used to protect customers from nefarious individuals seeking to swindle people out of their savings. This document can be used to assert that fraudulent transactions were conducted and are not the responsibility of the bank customer (aka the victims of the crime). Beyond fraud cases, immigration applications sometimes request proof of financial support, and a bank affidavit helps provide that documentation.

💡 Quick Tip: Help your money earn more money! Opening a bank account online often gets you higher-than-average rates.

How Does a Bank Affidavit Work?

A bank affidavit works by providing official verification of a person’s or business’ financial account holdings and their relationship with a bank or credit union. This is similar to the process used with an affidavit of title in the home-buying process.

An affidavit is a written statement of facts confirmed by the oath of the party making it. Affidavits must be notarized or administered by an officer of the court with such authority.

A bank affidavit in particular works by attesting to certain financial details of a person or legal entity. Banking representatives are the signatories, while witnesses assure that the details are correct and that the document is completed properly. This process goes a long way in proving the financial standing of the account holder or immigration applicant. These documents can help move matters along through the proper channels, especially in cases of suspected fraud or in the immigration process.

Once completed, the bank affidavit should be securely stored, perhaps in a safe or bank account deposit box. You likely want to be sure that only individuals you trust and who are authorized to view your personal information have access to the document. Also bear in mind that when this sort of legal filing is handled by the court system and other government agencies, they are obligated to keep it confidential. Authorized officials must act in a manner to assure your personal information stays private.

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Reasons Why Someone Needs a Bank Affidavit

A bank affidavit is necessary when instances of financial crime are suspected, as well as for immigration purposes. Here’s a closer look.

•   Financial crime: Fraudulent activity is a serious white-collar crime in today’s banking world, and financial institutions must take steps to ensure the safety of customer accounts. It’s worthwhile to bank with a financial institution that uses strict fraud protection and security control measures so that you have the best possible security for your accounts.

When needing a bank affidavit, a customer requests a legal document from the financial institution that cites the fraudulent transactions. The affidavit often indicates that financial damages as a result of the malicious activity are not the responsibility of the banking customer in a statement of unauthorized debt. The bank affidavit can then be used in a court of law if any further legal action be taken. Moreover, the affidavit is helpful in a situation involving a business that’s being targeted for illegal financial activity.

•   Immigration issues: Immigration applicants seeking to legally prove financial support commonly request a bank affidavit, too. In these instances, a bank affidavit demonstrates that a person can financially support the immigrant. The affidavit is also used to outline the individual’s bank account information and holdings. (People with a poor credit history can also open a second chance checking account to begin improving their financial footing.)

In the immigration process, a bank affidavit is used to prove that the applicant can financially support themself with monetary savings and with financial help from family and friends. Those who cannot demonstrate a solid financial footing might get turned down due to the possibility that they will wind up needing welfare programs.

How to Write an Affidavit

If you need to write an affidavit, here are the five steps to follow:

1.    Visit a bank or a credit union if you need the affidavit for financial matters. In cases of immigration, you may also travel to a country’s embassy to find blank forms to fill out.

2.    Complete the form to the best of your ability and request assistance from bank representatives or embassy officials for any information you are unsure about. It can be helpful to have the institution fill out the form to avoid mistakes.

3.    After the bank affidavit form is properly filled out and the details are verified for their accuracy, ensure that all necessary signatures are on it and that witnesses attest to the affidavit’s completion.

4.    Create a copy of the legal document and store it in a secure location. This provides a backup should the original get lost, stolen, or damaged.

5.    Immigration applicants can keep a bank affidavit as a receipt to help expedite their process.

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Where Can I Get a Bank Affidavit?

You can visit a bank or credit union branch to request a bank affidavit. However, not all locations may have the necessary individuals available to provide the required signatures. It can be worthwhile to check in about this in advance. This legal document is usually available at a nation’s embassy, too.

You must complete the form and sign where indicated. It is sometimes preferable to have the banking or embassy officials fill out the form as much as possible to avoid incorrect details on the document.

The Takeaway

Bank affidavits can be important tools if you are trying to clear up fraudulent activity on your account or if you are working your way through immigration procedures. These forms will need to be carefully filled out, signed, and witnessed, but they play a vital role in certain circumstances. Your financial institution or embassy can partner with you to get this document completed.

If you’re looking for a partner in your everyday financial life, see what SoFi offers.

Interested in opening an online bank account? When you sign up for a SoFi Checking and Savings account with direct deposit, you’ll get a competitive annual percentage yield (APY), pay zero account fees, and enjoy an array of rewards, such as access to the Allpoint Network of 55,000+ fee-free ATMs globally. Qualifying accounts can even access their paycheck up to two days early.

FAQ

How do I write a bank affidavit?

Visit a bank or an embassy to request a form. You will need signatures from certain officials and likely will need witnesses to the document being completed. It might be easier to have the institution write the bank affidavit for you to prevent any inaccuracies or other errors.

Why do banks ask for an affidavit?

Banks might ask for an affidavit to prove certain details associated with their customers. A common reason a bank affidavit is necessary involves situations where a checking or savings account was used fraudulently. Also, a bank might want the assurance that an immigration applicant has a good financial standing.

Where can I get a bank affidavit?

You can usually get a bank affidavit at a bank or credit union branch. In addition, an embassy may have the forms. Keep in mind that you likely need the forms notarized, so it’s a good idea to make sure one is available when you want to complete the documents.

Photo credit: iStock/fizkes

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This article is not intended to be legal advice. Please consult an attorney for advice.