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A loan is a sum of money that is borrowed and then paid back, both principal and interest, within a specific time frame. The interest you pay is for the privilege of getting that lump sum of cash in hand.

Whether it’s to continue your education or buy a house, borrowing money can be the key to meeting longer-term goals, both financial and personal. There are many different kinds of loans available, including unsecured personal loans, secured mortgages, and many other options in between.

Here, you’ll learn the basics of lending, including a few of the most common types of loans, what you’ll need to successfully apply for them, and what you should know before making the significant and at times risky decision to borrow money.

Definition and Basic Concepts

As soon as you start shopping for loans of any kind, there are a few terms you’re likely to hear, some of which may be unfamiliar. Get up to speed with this glossary of words commonly used to define and describe loans.

•   The principal is the amount of money you’re borrowing from the lender. For instance, if you take out a loan for $17,500, then the principal amount is $17,500. However, every time you make a payment, you’ll pay both principal and interest, which is why you’ll end up paying back more than $17,500 altogether. (It may also be possible to make additional, principal-only payments, which can help you pay the loan off more quickly and pay less interest overall.)

It’s worth noting that this concept of principal is a key way that loans vary from credit lines: With a loan, you typically get a lump sum of cash, while with a line of credit (such as a home equity line of credit, or HELOC, or a credit card), you borrow varying amounts as you need funds.

•   Interest is the money you pay to the lender for the privilege of taking out the loan — or the cost of the loan. Interest is often expressed as an annual percentage rate (APR), which includes any additional fees as well as the interest itself.

•   A loan’s term is the lifespan of the loan, or the length of time you’ll have to pay it back. For example, a personal loan might have a 60-month (five-year) term, meaning you’ll make 60 monthly payments to repay the loan in full (unless you pay it off early). Mortgages tend to have longer terms: typically 15 or 30 years.

•   Collateral refers to an asset that, as part of the loan agreement, the lender can seize in the event you fail to repay what you owe. A loan with collateral is known as a secured loan, and common collateral items include vehicles (as with an auto loan) and houses (as with a mortgage).

•   Your lender might be a bank, credit union, or an online financial institution. It’s whichever business is lending you the money and collecting your payments.

•   The borrower is the person or entity borrowing money and paying it back as outlined in the loan agreement.

Types of Loans

While there are many different kinds of loans out there — home loans, auto loans, personal loans, and even holiday loans — they can all be separated into two main categories: secured loans and unsecured loans.

Secured Loans

As briefly mentioned above, secured loans are those that are backed by collateral.

Collateral gives the lending institution a guarantee that they’ll get a valuable asset out of the deal if the borrower fails to repay the loan in full. That means the loan is less risky for the lender, which may have slightly less stringent qualification requirements or might charge a lower interest rate.

Unsecured Loans

Unsecured loans, by contrast, are those that are not backed by collateral. Unsecured loans, like personal loans, are sometimes also called “signature loans,” since all you’re offering as collateral is your signed promise to repay the loan. Because they’re riskier for lenders, unsecured loans may have higher interest rates as well as more stringent eligibility requirements.

Unsecured loans can usually be used for just about any legal purpose, from home renovations to wedding costs. Many people take out personal loans for debt consolidation; say, as a path to paying off high-interest credit card debt.

Common Loan Terms

While the specific agreement of your loan will depend on multiple factors, including your lender and the type of loan you’re taking out, there are a few features that many different types of loans share.

APR

Your interest rate will likely be expressed as an APR percentage. APR includes not only the interest itself but also the other costs associated with the loan, such as origination fees.

APRs can vary tremendously depending on an array of factors, including the economy, the size of the loan, the type of loan, your credit score and history, and more. At the low end, some people who took out a mortgage in late 2020 or in 2021 may have an APR below 3.00%. Others who have less-than-stellar credit scores might currently have an APR of 30.00% if they are seeking out a personal loan on the larger, riskier side.

The higher your APR, the higher the cost of the loan. People with higher credit scores and positive financial profiles are more likely to qualify for lower-APR loans, which can save them substantial amounts of money in interest over time.

💡 Recommended: What Is A Personal Loan?

Fixed vs Variable Interest Rates

Along with APR, you should also understand the difference between fixed and variable interest rates.

•   As the name implies, fixed interest rates don’t vary over the entire lifetime of the loan. That means you can enjoy regular, predictable payments in the same amount every month.

•   Variable-rate loans, on the other hand, can fluctuate with the market (though are usually governed by caps that keep the rate from rising over a certain percentage). Variable-rate loans may have lower rates at first, making them attractive, but payments can rise substantially over the lifetime of the loan. Or in some economic climates, they might fall lower. In either scenario, a variable rate can make budgeting more difficult.

Amortization

Amortization describes the way a loan is gradually paid off (both principal and interest) over time. Payments are typically made over a particular schedule, such as monthly for a certain number of years.

For example, with a fixed-rate home loan, you’ll typically find that the mortgage amortization occurs so that, toward the beginning, the bulk of your payment is going toward interest rather than principal. (This helps ensure the bank gets paid for their service up front.) Over time, a greater and greater percentage of the payment will go toward principal. However, the actual amount you’re paying each month will never change.

You can see the effect of amortization for yourself using a mortgage calculator.

Prepayment Penalties

Prepayment penalties refer to costs the lender might charge if you pay off a large portion of your loan early or repay the entire loan before the term has elapsed. Prepayment penalties help lenders make money on loans where they won’t receive the full term’s worth of interest. Prepayment penalties can help compensate the bank for this loss of interest income.

For borrowers, though, these charges can feel like punishment for what is generally a positive financial behavior: paying off your debt early. Whenever possible, it can be wise to look for loans that don’t charge prepayment penalties.

Loan Process

So, now that you understand a bit more about how loans work, consider how you go about getting one.

While each lender will have their own specific procedures and policies, the basic loan process can be broken down into four basic steps.

•   Application. The lender will collect information from you about your employment history, income, and other financial factors, as well as verify your identity. These days, loan applications can usually be filled out online, though you may also be able to apply in person or over the phone.

•   Approval. Once your lender verifies all your information — usually including a hard credit check — they will either approve or deny your application. If you’ve been approved, you’ll be informed about the approval, though it still may take some time for the money to come through.
Timing on these steps can vary greatly; a personal loan might get same-day approval, while a home equity loan, which typically involves a home appraisal, could take weeks.

•   Disbursement refers to the money you’ve borrowed actually hitting your account. You may be able to set up direct deposit so the funds can find their way into your bank account without any additional steps, but in other cases the lender might cut you a physical check. With a home loan, a closing with various parties and/or their lawyers present might be required.

•   Repayment is the phase of the loan where you pay back the funds borrowed (the principal) and interest and fees over time. This typically reflects the agreement drawn up when your application was approved. As discussed above, the repayment period, or term, could be as short as a year or two or as long as several decades.

Factors Affecting Loan Approval

Applying for a loan doesn’t guarantee you’ll be approved. After all, before transferring a large sum of money, your lender is going to want to feel confident that you can repay the debt.

Some of the most important factors that affect loan approval are your credit score and credit history, income, debt-to-income ratio (DTI), and the value of any collateral you put on the table. Here’s a closer look.

•   Your credit score is the three-digit number (typically between 300 and 850) that summarizes your credit history and how well you have repaid debts in the past. You may actually have multiple credit scores due to different scoring models and the fact that each of the three major credit bureaus may report somewhat different information. Credit score monitoring can help you understand the health of your credit file over time.

•   Your income is the amount of money you have coming in, usually from employment (but also potentially from investment interest or other sources). Lenders generally want to see a reliable flow of income to help ensure borrowers will be able to continue making payments over the entire lifetime of the loan.

•   Your debt-to-income ratio or DTI is an expression of the amount of income you have every month compared to the amount of money that’s already promised to other creditors. Depending on the loan and the lender, you may be able to qualify for certain loans with a DTI of up to 50%, but generally, the lower, the better. Some mortgage lenders won’t offer a mortgage to borrowers with a DTI higher than 36%, for instance.

•   For secured loans, the value of your collateral, such as the car or home you’re financing, is also considered as part of the calculus. A high-value asset or collateral makes the deal substantially less risky for banks, since they’ll still get some value out of the loan even if you don’t repay it.

Pros and Cons of Borrowing

Sometimes, borrowing money really can be a smart financial move, but it almost always comes with costs, so it’s important to think through the decision carefully. Here are some of the basic pros and cons of borrowing money.

Pros:

•   Loans can help you access longer-term goals, like homeownership or college education, that might not be possible if you had to pay out of pocket.

•   In some cases, debt in the short term can help you increase your financial standing in the long term. For example, student loans can help you gain skills that increase your earnings; mortgages can allow you to own an asset that can appreciate over time; and personal loans used for loan consolidation could help you improve your overall financial standing faster.

•   With unsecured personal loans, you can use funds for just about any purpose — making them flexible and convenient.

•   Some loans are quick and convenient; certain types can send money your way in just days.

•   Making on-time payments can help build your credit score over time.

Cons:

•   In almost all cases, loans cost money. High interest rates can mean purchases could cost far more than they would in cash over time.

•   If you fall behind on payments or carry large balances of revolving debt, loans could have a negative impact on your credit score.

•   Loans payments can stretch your budget, making it difficult to make ends meet each month and accomplish other financial goals, such as saving for retirement.

•   Certain kinds of loan applications can be time-consuming and can leave you waiting a long while to learn whether or not you are approved.

•   If you have a secured loan, you risk losing your collateral if you cannot keep up with your payments.

•   If you have a lower credit score, borrowing money can be more expensive, which can make your loan debt burdensome.

Alternatives to Traditional Loans

While traditional loans from a bank have long been available to borrowers, there are alternative resources worth considering if you need cash.

•   Credit cards are a common way for people to pay for things today with money they hope to have tomorrow. However, it’s wise to avoid using a credit card to buy more than you can afford to pay off before the grace period ends. Credit cards tend to have high interest rates (and higher still if you take a cash advance), and compounding can get out of hand fast.

•   Lines of credit may be available, such as a personal line of credit or a HELOC, allowing you to borrow funds up to a limit, with interest accruing.

•   Cash advance apps can help you access money from your next paycheck early, though the amount available tends to be relatively small.

•   Peer-to-peer (P2P) lending platforms are an alternative way to borrow that’s funded primarily by private investors. Some people who’ve been turned down for traditional loans may still qualify for P2P loans.

•   Family loans can work in some instances — depending, of course, on your family finances and dynamics. To avoid putting strain on a relationship, it’s often a good idea to formally write up a loan agreement including any required interest, the expected loan term, and what happens if the borrower defaults.

•   Buy now, pay later options can allow you to purchase an item and pay it off in installments, sometimes interest-free. This could be a way to snag, say, a new kitchen appliance when you don’t have cash in hand.

•   Payday loans allow you to borrow against your next paycheck, but proceed with extreme caution. The APRs on these can add up to 400% in some cases.

The Takeaway

A loan involves accessing a sum of money that you repay over time with interest to the lender, according to the terms of your agreement. Borrowing money can help you achieve your dreams, such as owning your own home or getting a graduate degree — but it usually comes at a cost, so it’s always worth proceeding with caution before signing on the dotted line. Understanding the full cost of the loan and its pros and cons will help you make an informed decision.

Are you considering a personal loan for debt consolidation, travel, home renovations, or another purpose? See what SoFi offers.

Think twice before turning to high-interest credit cards. Consider a SoFi personal loan instead. SoFi offers competitive fixed rates and same-day funding. Checking your rate takes just a minute.

SoFi’s Personal Loan was named NerdWallet’s 2024 winner for Best Personal Loan overall.

FAQ

How does interest on a loan work?

Interest is the price you pay for the privilege of borrowing money. With most loans, interest is expressed as an APR, or annual percentage rate, which includes not only the interest rate itself but also any additional costs to the loan, like origination fees.

What’s the difference between a loan and a line of credit?

With a loan, you usually receive a lump sum of money up front which you then repay over the course of months or years. With a line of credit, instead of a lump sum, you receive a credit limit — the maximum amount you can borrow based on your financial credentials. From that amount, you borrow what you need up to your limit, and you can repay the line of credit and borrow again.

How do I choose the right type of loan for my needs?

The first step to choosing the right loan for your needs is to understand that there is a huge array of financial products available. What are loans can vary tremendously. For example, if you need money to buy a vehicle, a secured auto loan may have lower interest rates than a personal loan. If you need funds for a wedding, a personal loan may be the right option. It’s also worthwhile to shop around with different lenders once you know the type of loan you want. That can help you find the best possible loan terms, including the lowest interest rate.

Are there tax implications for taking out a loan?

There may be tax implications. The interest you pay on a mortgage is usually tax-deductible. In the case of personal loans, since they have to be repaid, they’re not considered income, so you won’t have to pay taxes on the disbursement. If the loan is forgiven, though, the cancellation of the debt may be considered its own form of income and may be subject to taxation on that basis. You may want to check in with a tax professional regarding your particular situation.

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Photo credit: iStock/efetova

SoFi Loan Products
SoFi loans are originated by SoFi Bank, N.A., NMLS #696891 (Member FDIC). For additional product-specific legal and licensing information, see SoFi.com/legal. Equal Housing Lender.

Disclaimer: Many factors affect your credit scores and the interest rates you may receive. SoFi is not a Credit Repair Organization as defined under federal or state law, including the Credit Repair Organizations Act. SoFi does not provide “credit repair” services or advice or assistance regarding “rebuilding” or “improving” your credit record, credit history, or credit rating. For details, see the FTC’s website .

Non affiliation: SoFi isn’t affiliated with any of the companies highlighted in this article.

SoFi Relay offers users the ability to connect both SoFi accounts and external accounts using Plaid, Inc.’s service. When you use the service to connect an account, you authorize SoFi to obtain account information from any external accounts as set forth in SoFi’s Terms of Use. Based on your consent SoFi will also automatically provide some financial data received from the credit bureau for your visibility, without the need of you connecting additional accounts. SoFi assumes no responsibility for the timeliness, accuracy, deletion, non-delivery or failure to store any user data, loss of user data, communications, or personalization settings. You shall confirm the accuracy of Plaid data through sources independent of SoFi. The credit score is a VantageScore® based on TransUnion® (the “Processing Agent”) data.

Financial Tips & Strategies: The tips provided on this website are of a general nature and do not take into account your specific objectives, financial situation, and needs. You should always consider their appropriateness given your own circumstances.

Tax Information: This article provides general background information only and is not intended to serve as legal or tax advice or as a substitute for legal counsel. You should consult your own attorney and/or tax advisor if you have a question requiring legal or tax advice.

SOPL-Q324-023

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In 2023-2024, the average cost of attendance for full-time undergraduate students living on campus at four-year institutions was as follows:

•   Private nonprofit institutions: $60,420

•   Public four-year, out-of-state institutions: $46,730

•   Public four-year, in-state institutions: $28,840

Multiply that amount by at least four years, and you’re looking at a sizable investment in your future. But why is college so expensive, exactly?

Keep reading to learn five reasons why college is so expensive, what contributes to the rising cost of college, efforts to control costs, and more.

Factors Contributing to Rising College Costs

Several factors contribute to rising college costs, including faculty salaries and benefits, campus facility construction and maintenance, student services and amenities, administrative costs, and technology integration. We’ll dive into the details of each of these.

Increase in Faculty Salaries and Benefits

Faculty salaries increased an average of 4% between 2021-2022 and 2022-2023, which was a fairly substantial increase.

Faculty also receive benefits like employer contributions to retirement plans and health insurance, college tuition, Social Security contributions, disability income protection, unemployment insurance, group life insurance, workers’ compensation premiums, on-campus parking, and fringe benefits, like athletic event tickets. Non-salary benefits can amount to up to one-quarter of faculty member compensation.

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Construction and Maintenance of Campus Facilities

Studies have found that prospective students reach their decisions within the first ten minutes of walking on campus. Therefore, campuses must do more than just satisfy the basic needs of their students. They must convey emotion, create positive reactions, and offer “extras,” like aesthetics, all of which results in high construction costs to create a lasting positive environment for faculty, staff, and students, which can include:

•   Code requirements, including stair towers, fire-rated corridors, fireproofing, fire alarm systems, sprinklers, and more.

•   Legislative mandates related to the ADA, EPA, OSHA, and ASHRAE, which dictate accessibility, dust control, occupancy, ventilation, air filtration, and more.

•   Institutional requirements, like minimal disruption to campus life, job site cleanliness, limiting noise, complex phasing-in schemes, and more.

•   Short timelines that protect athletic event schedules, residence hall occupancy, and other conditions.

•   State-of-the-art facilities, such as high-occupancy performance and athletic venues, technology-infused learning environments, and highly functional classrooms, labs, meeting rooms, offices, and other complex mechanical systems.

•   Higher-quality finishes, including hardware, carpets, flooring, restroom fixtures, and more to maintain durability.

•   Sustainability requirements, such as Leadership in Energy and Environmental Design (LEED) metrics based on campus sustainability commitments.

•   Technological advances and other additions, such as hearing loops in public assembly spaces, gender-neutral restrooms, prayer rooms, locking systems, security cameras, motion sensors, and more.

Many smaller pieces go into creating a great environment for students now and into the future.

Student Services and Amenities

Student services programs create an additional expense. These programs support students in overcoming barriers, including underrepresented groups, first-generation or low-income students, those with limited English proficiency, and students with disabilities or learning differences. Services can include:

•   On-campus events and workshops

•   Guest speakers

•   Tutoring services

•   Academic resources, including those in the library

•   Technology rentals

•   Career services

•   Academic advising

•   Mental and physical health services

•   Transportation

College costs may also go up due to various amenities on campuses, which can include extravagant campus gyms with lazy rivers, whirlpools, and saunas; fancy student unions and dining options; movie theaters, arcades, ski resorts, swanky condo-like residence halls, and more.

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Administrative Costs and Staffing

Administrative costs and staffing are another reason why U.S. colleges are so expensive. Administrative costs refer to institutional support for those who operate the day-to-day functions of the institution, which could include the following:

•   Executive management

•   Legal department

•   Fiscal operations

•   Public relations

•   Development office

The American Council of Trustees and Alumni survey found the following per-student administrative costs:

•   Oklahoma: $1,970

•   Hawaii: $2,230

•   Tennessee: $2,450

•   New Jersey: $4,982

•   Alaska: $6,224

•   Wyoming: $7,830

Colleges and universities must also cover auxiliary expenses (including parking facilities, housing, and food services).

Cost of Technology Integration

The pandemic increased the costs of student information systems after declining in previous decades. A large university with 20,000 or more full-time students might spend between $30 million and $100 million during the first five years of a new system.

Naturally, the cost of implementation depends on a few factors, including:

•   School size

•   Data processing

•   Hiring requirements to manage the technology

•   Data migration and implementation

•   Customization preferences

•   Third-party integrations

Recommended: Paying for College With No Money in Your Savings

Role of State Funding Cuts

State funding cuts for higher education are a key factor in rising college costs. While state appropriations for colleges saw overall gains year over year, 28 states have in fact cut their support for higher education.

As states reduce financial support for public universities, institutions raise tuition to cover budget shortfalls. This shift places more of the financial burden on students, contributing significantly to the overall expense of college.

Additional Expenses for Students

Students also pay for additional expenses, such as the costs of living on campus, textbooks, course materials, and tuition increases. We’ll walk through each cost below.

Recommended: What Is the Cost of Attendance in College?

Cost of Housing and Living

Housing and living costs vary depending on whether you choose to live on or off campus. Here are the differences between living off-campus versus on-campus:

•   Off-campus: The median monthly cost of rent surpassed $2,000, and the average college-aged male spends an average $374.10 per month on food. Don’t forget to factor in transportation, utilities, internet, and furniture to get the full costs of living off campus.

•   On-campus: The average cost of housing and food for full-time undergraduates at a public two-year in-district college was $9,970. On average, it also cost $12,770 for both public four-year in-state and out-of-state institutions and $14,650 for private, nonprofit four-year institutions.

Ultimately, you may pay far more for on-campus housing, but consider the tradeoff between living on campus vs living off campus. Living off campus can have its disadvantages, despite the cost savings.

Textbooks and Course Materials

Unfortunately, textbooks and course materials have gone up dramatically over the past two decades. Textbook costs have increased 162%. Students paid the most at public two-year colleges ($1,470) versus at public and private four-year colleges ($1,250).

Students might also avoid buying course materials due to these steep prices and might even choose different classes based on high textbook or supply costs.

Tuition and Fee Increases Year-Over-Year

Tuition and fees usually increase from year to year, and scholarships often don’t increase to match.

The average 2023-2024 tuition and fees for college students increased by the following percentages for full-time students:

•   Public four-year colleges for in-state students: 2.5%, for an average of $11,260

•   Public four-year colleges for out-of-state students: 3%, for an average of $29,150

•   Public two-year colleges (in district): 2.6%, for an average of $3,990

•   Private nonprofit four-year colleges: 4%, for an average of $41,540

There’s nothing students can do to change the tuition increases, so you must learn other ways to compensate, including applying for more scholarships or having parents pay more.

Recommended: Paying for College: A Parent’s Guide

Efforts to Control College Costs

The government has attempted efforts to control college costs. The House Committee on Education and the Workforce passed the College Cost Reduction Act to change college costs for the better by adjusting the student loan and Pell Grant programs. The bill would save students at least $150 billion over a decade.

In addition, colleges themselves have tried to slow down the cost increases. However, many colleges say they can no longer afford to cut costs due to inflation (food, services, labor, and more). Therefore, many colleges use third-party consultants to identify where they can cut costs, including looking deep into their institutional operations.

The Long-Term Impact of High Costs

Many colleges have begun to see the long-term impact of high costs, including overall decreased enrollment. The U.S. has seen a waning public belief in the importance of college.

In an Edge Research survey of 1,700 high school juniors and seniors and more than 3,100 non-enrolled adults aged 18 to 30, the majority of respondents still see the benefits of college. However, compared to results from last year, the rate of perceived importance has gone down by as much as six percentage points. Adults not currently enrolled in college were less likely to believe in the benefits of college than high schoolers.

The Takeaway

Asking why colleges are so expensive opens up a whole Pandora’s box of reasons — it’s impossible to pinpoint just one. College administrative offices must work hard to balance and manage costs.

Unfortunately, families bear the brunt of the costs, but learning how to pay for college can go a long way in helping you understand what to do. Options for paying for college include cash savings, scholarships, grants, and federal and private student loans. Federal loans should be pursued first, as they come with federal benefits, protections, and income-driven repayment plans.

If you’ve exhausted all federal student aid options, no-fee private student loans from SoFi can help you pay for school. The online application process is easy, and you can see rates and terms in just minutes. Repayment plans are flexible, so you can find an option that works for your financial plan and budget.

Cover up to 100% of school-certified costs including tuition, books, supplies, room and board, and transportation with a private student loan from SoFi.

FAQ

What is the most expensive part of going to college?

Tuition, the price you pay for teaching or instruction from a college or university, is the most expensive part of going to college. According to the Education Data Initiative, the average cost of tuition at a public, four-year institution is $9,750. At a four-year out-of-state institution, students spend an average of $28,386 on tuition, and at a four-year nonprofit private institution, that number averages $38,421.

Why do private colleges cost more than public?

Private colleges cost more than public universities because they rely on donations, an endowment, and tuition to keep them running. However, most private colleges offer generous financial aid awards for students to bring costs down. Public institutions, on the other hand, rely on state government funding, which can help alleviate the cost burden for families.

How can students reduce the cost of college?

Students can reduce college costs by applying for merit-based and institutional scholarships and by looking for other types of aid, such as grants. Scholarships and grants are free money that you don’t have to repay, unlike loans, which you do need to repay after you graduate.

Students can also look into jobs that pay for your degree, which offer a huge benefit because some jobs will completely take care of your tuition bill.

Are online degrees a cheaper alternative?

Online degrees can be a cheaper option, but it’s important to figure out what kind of college experience you’re looking for. Getting an online degree is a vastly different experience from attending college in person. Therefore, sometimes it’s worth paying extra to get the experience you desire, rather than just “getting through college.”

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Photo credit: iStock/Ibrahim Akcengiz

SoFi Private Student Loans
Please borrow responsibly. SoFi Private Student Loans are not a substitute for federal loans, grants, and work-study programs. You should exhaust all your federal student aid options before you consider any private loans, including ours. Read our FAQs. SoFi Private Student Loans are subject to program terms and restrictions, and applicants must meet SoFi’s eligibility and underwriting requirements. See SoFi.com/eligibility-criteria for more information. To view payment examples, click here. SoFi reserves the right to modify eligibility criteria at any time. This information is subject to change.

SoFi Loan Products
SoFi loans are originated by SoFi Bank, N.A., NMLS #696891 (Member FDIC). For additional product-specific legal and licensing information, see SoFi.com/legal. Equal Housing Lender.

Financial Tips & Strategies: The tips provided on this website are of a general nature and do not take into account your specific objectives, financial situation, and needs. You should always consider their appropriateness given your own circumstances.

Third-Party Brand Mentions: No brands, products, or companies mentioned are affiliated with SoFi, nor do they endorse or sponsor this article. Third-party trademarks referenced herein are property of their respective owners.

SOISL-Q324-032

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A balance sheet is a financial statement that shows the balance among your assets, liabilities, and equity. It can help you track the financial health of your small business and make informed decisions. You may also need a balance sheet to file taxes, secure a loan, bring in investors, or sell your business.

Read on to learn more about small business balance sheets, including what they are, what they look like, and how they can help you with your business.

What Is a Balance Sheet?

A balance sheet is a financial statement that provides a snapshot of a company’s financial position at a specific point in time. It shows what the business owns (assets), what it owes (liabilities), and the difference between the two (owner’s equity). The balance sheet follows the fundamental accounting equation:

Assets = Liabilities + Owner’s Equity

Recommended: Free Balance Sheet Templates with Microsoft Office

Assets

Assets are resources that the business owns and can use to generate revenue. They are usually listed in order of liquidity, with the most liquid assets (e.g., cash) listed first. Examples of assets include:

•  Cash

•  Accounts receivable

•  Inventory (the value of goods held by the business for resale)

•  Property, plant, and equipment (the value of long-term assets such as buildings, machinery, and vehicles)

•  Investments (the value of investments held by the business, such as stocks or bonds)

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Liabilities

Liabilities are obligations that the company owes to external parties. These include:

•  Long-term business loans

•  Short-term business loans

•  Accrued expenses

•  Deferred tax liability (accumulated taxes that have not yet been paid)

•  Accounts payable

Equity

Owner’s equity represents the owner’s stake in the business. It is calculated as the difference between the company’s assets and liabilities and represents the amount of the company’s assets that are owned by the owner or shareholders.

This part of the balance sheet also includes retained earnings. Retained earnings represent the cumulative net income of the company that has been retained in the business rather than distributed to shareholders as dividends.

Income Statement vs Balance Sheet

Both balance sheets and income statements offer valuable information on a company’s financial health, but they differ in a few key ways.

An income statement (also known as a profit and loss statement), is a financial statement that summarizes a company’s revenues, expenses, and profits or losses over a specific period, typically a quarter or a year.

An income statement provides insight into your company’s financial performance by showing how much money the company made (revenue), how much it spent (expenses), and the resulting profit or loss. This information is also important to investors and lenders, since it indicates if the company was profitable during the given time.

A balance sheet, by contrast, shows a company’s financial health at a specific point in time. Creditors and investors look at a company’s balance sheet to understand what the company owns (assets) and owes (liabilities). The balance between those two items communicates the company’s financial health.

Here’s a side-by-side comparison of income statements and balance sheets:

 

Income Statement	Balance Sheet
Reports a company’s finances for a specific date	Reports a company’s revenue and expenses over a specific period
Reports assets, liabilities, and equity	Reports revenue and expenses
Used to see if a company has enough assets to satisfy its obligations	Used to see if a company is profitable

Recommended: How to Read Financial Statements: The Basics

Do Small Businesses Need a Balance Sheet?

If your company brings in revenues of more than $250,000, the Internal Revenue Service (IRS) may require you to complete a small business balance sheet when you file your taxes. If your company makes less than that, it’s not required.

However, if you want to take out a small business loan, lenders may ask to see your balance sheet when you apply. If you’re looking to bring in investors or plan to sell your company, you’ll also likely need a balance sheet.

If none of those apply, it can still be wise to have a balance sheet, as it lets you know at a glance where your business stands in terms of what it owns and what it owes.

A balance sheet also offers a scannable list of assets and liabilities for comparison, so you can make sure your business is able to cover its short-term obligations. If you see that liabilities outweigh assets, you’ll need to find ways to increase revenue or raise working capital, either from investors or through financing.

Recommended: Typical Small Business Loan Fees

Benefits of Having a Balance Sheet

The benefits of having a balance sheet for your small business include:

•  Provides a clear snapshot of assets, liabilities, and equity.

•  Helps business owners make strategic financial decisions.

•  Essential for applying for loans or credit from lenders.

•  Assists in accurate tax reporting and compliance.

•  Monitors business growth and financial health over time.

•  Helps plan and manage future expenses and investments.

•  Useful for determining the business’s worth in case of sale or investment.

Recommended: 15 Types of Business Loans to Consider

Writing a Balance Sheet for a Small Business

Ready to create a simple balance sheet for your small business’s use? You have a few options.

Start With What You’ve Got

If you already use small business accounting software, you may have the ability to create a balance sheet statement directly from that software. These programs can typically build the balance sheet for you by automatically filling in all relevant assets and liabilities, often using real-time information from your bank accounts.

Ask Your Accountant

If you have an accountant who manages your books and files your taxes, they can help you generate a balance sheet and explain how it works.

DIY Your Balance Sheet

If the other two aren’t options, you can generate your own balance sheet. There are templates you can find online to use or you can create one in a spreadsheet. Make sure to include your current and fixed assets, current and long-term liabilities, and any money you (or others) have invested in the company.

Small Business Balance Sheet Example

Let’s look at an example of a balance sheet for a fictional small business so you get a sense of what yours might look like.

 

ASSETS		LIABILITIES
Current Assets		Current Liabilities
Cash	$11,000	Wages Payable	$5,000
Accounts Receivable	$21,000	Accounts Payable	$5,500
Inventory	$33,000	Taxes Payable	$10,000
Total Current Assets	$65,000	Short-Term Loans Payable	$3,000
		Total Current Liabilities	$23,500
Non-Current Assets		Non-Current Liabilities
Office Equipment	$3,500	Long-Term Liabilities	$20,000
Real Estate	$25,000	Long-Term Debt	$30,000
Total Non-Current Assets	$28,500	Total Non-Current Liabilities	$50,000
EQUITY
Owner’s Equity	$20,000
Total Equity	$20,000

This sample balance sheet is in balance, since total assets ($93,500) equals total liabilities ($73,500) plus total equity ($20,000).

Recommended: Gross Profit vs EBITDA

Pro Forma Balance Sheet

Pro forma financial statements are financial reports for your business based on hypothetical scenarios. As a result, they allow you to test out situations you think may happen in the future to help you make business decisions.

A pro forma balance sheet is a balance sheet with forecasted future values — namely the assets, liabilities, and equity you wish to have in the future. These balance sheets can be useful for planning any significant changes to the business, whether you’re thinking about taking out a new loan, purchasing a large piece of equipment, or even buying another company.

Recommended: How Do You Structure a 3-Year Business Plan?

The Takeaway

The balance sheet is a critical financial statement that provides valuable information about a company’s financial position. No matter how big or small your business is, it’s a good idea to periodically generate and review the balance sheet to keep tabs on your company’s financial health and make informed decisions. By understanding the balance sheet, you can better manage your finances and position your business for long-term success.

If you’re seeking financing for your business, SoFi can help. On SoFi’s marketplace, you can shop top providers today to access the capital you need. Find a personalized business financing option today in minutes.

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FAQ

How do I create a balance sheet for a small business?

To create a small business balance sheet, list assets (cash, inventory, equipment) on one side and liabilities (loans, accounts payable) on the other. Subtract liabilities from assets to calculate equity. Ensure total assets equal the sum of liabilities and equity. You can use accounting software or online templates for accuracy.

Do all businesses need a balance sheet?

No, not all businesses are legally required to have a balance sheet. However, it’s highly recommended for all businesses as it provides valuable insights into financial health, supports decision-making, and is essential for obtaining loans, attracting investors, and reporting taxes.

Does the IRS require a balance sheet for all businesses?

No, the IRS does not require a balance sheet for all businesses. Sole proprietors typically do not need to provide one unless required for specific tax forms. Corporations and partnerships with gross receipts or total assets over $250,000, however, must include a balance sheet with their tax returns.

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It’s pretty easy to rollover your old 401(k) retirement savings to an individual retirement account (IRA), a new 401(k), or another option — yet millions of workers either forget to rollover their hard-won retirement savings, or they lose track of the accounts. Given that a 401(k) rollover typically takes minimal time and, these days, minimal paperwork, it makes sense to know the basics so you can rescue your 401(k), roll it over to a new account, and add to your future financial security.

Whether you’re starting a new job and need to roll over your 401(k), or are looking at what other options are available to you, here’s a rundown of what you need to know.

401(k) Rollover Options

For workers who have a 401(k) and are considering next steps for those retirement funds — such as rolling them to an IRA or another 401(k), here are some potential avenues.

Roll Over Money to a New 401(k) Plan

If your new job offers a 401(k) or similar plan, rolling your old 401(k) funds into your new 401(k) account may be both the simplest and best option — and the one least likely to lead to a tax headache.

That said, how you go about the rollover has a pretty major impact on how much effort and paperwork is involved, which is why it’s important to understand the difference between direct and indirect transfers.

How to Roll Over Your 401(k): Direct vs Indirect Transfers

Here are the two main options you’ll have if you’re moving your 401(k) funds from one company-sponsored retirement account to another.

A direct transfer, or direct rollover, is exactly what it sounds like: The money moves directly from your old account to the new one. In other words, you never have access to the money, which means you don’t have to worry about any tax withholdings or other liabilities.

Depending on your account custodian(s), this transfer may all be done digitally via ACH transfer, or you may receive a paper check made payable to the new account. Either way, this is considered the simplest option, and one that keeps your retirement fund intact and growing with the least possible interruption.

Another viable, but more complex, option, is to do an indirect transfer or rollover, in which you cash out the account with the expressed intent of immediately reinvesting it into another retirement fund, whether that’s your new company’s 401(k) or an IRA (see above).

But here’s the tricky part: Since you’ll actually have the cash in hand, the government requires your account custodian to withhold a mandatory 20% tax. And although you’ll get that 20% back in the form of a tax exemption later, you do have to make up the 20% out of pocket and deposit the full amount into your new retirement account within 60 days.

For example, say you have $50,000 in your old 401(k). If you elected to do an indirect transfer, your custodian would cut you a check for only $40,000, thanks to the mandatory 20% tax withholding.

But in order to avoid fees and penalties, you’d still need to deposit the full $50,000 into your new retirement account, including $10,000 out of your own pocket. In addition, if you retain any funds from the rollover, they may be subject to an additional 10% penalty for early withdrawal.

With all of that in mind, rolling over your money into a new 401(k) has some pros and cons:

Pros:

•   Often the simplest, easiest rollover option when available.

•   Should not typically result in any tax liabilities or withholdings.

•   Allows your investments to continue to grow (hopefully!), uninterrupted.

Cons:

•   New employer may change certain aspects of your 401(k) plan.

•   There may be higher associated fees or costs with your new plan.

•   Indirect transfers may tie up some of your funds for tax purposes.

Roll Over Your 401(k) to an IRA

If your new job doesn’t offer a 401(k) or other company-sponsored account like a 403(b), you still have options that’ll keep you from bearing a heavy tax burden. Namely, you can roll your 401(k) into an IRA.

The entire procedure essentially boils down to three steps:

1. Open a new IRA that will accept rollover funds.

2. Contact the company that currently holds your 401(k) funds and fill out their transfer forms using the account information of your newly opened IRA. You should receive essential information about your benefits when you leave your current position. If you’ve lost track of that information, you can contact the plan sponsor or the company HR department.

3. Once your money is transferred, you can reinvest the money as you see fit. Or you can hire an advisor to help you set up your new portfolio. It also may be possible to resume making deposits/contributions to your rollover IRA.

This option also has its pros and cons, however.

Pros

•   IRAs may have more investment options available.

•   You’ll have more control over how you allocate your investments.

•   You could potentially reduce related expenses, depending on your specifications.

Cons

•   May require you to liquidate your holdings and reinvest them.

•   Lower contribution limit compared to 401(k).

•   May involve different or higher fees and additional costs.

•   IRAs may provide less protection from creditor judgments.

•   You’ll be subject to new distribution rules – namely, you’ll need to be 59 1/2 before withdrawing funds to avoid incurring penalties.

Leave Your 401(k) With Your Former Employer

Leaving your 401(k) be – or, with your former employer – is also an option.

If you’re happy with your portfolio mix and you have a substantial amount of cash stashed in there already, it might behoove you to leave your 401(k) where it is.

You’ll also want to dig into the details and determine how much control you’ll have over the account, and how much your former employer might.

You might also consider any additional fees you might end up paying if you leave your 401(k) where it is. Plus, racking up multiple 401(k)s as you change jobs could lead to a more complicated withdrawal schedule at retirement.

Pros

•   It’s convenient – you don’t do anything at all, and your investments will remain where they are.

•   You’ll have the same protections and fees that you previously had, and won’t need to get up to speed on the ins and outs of a new 401(k) plan.

Cons

•   If you have a new 401(k) at a new employer, you could end up with multiple accounts to juggle.

•   You’ll no longer be able to contribute to the 401(k), and may not get regular updates about it.

Cash Out Your Old 401(k)

Cashing out, or liquidating your old 401(k) is another option. But there are some stipulations investors should be aware of.

Because a 401(k) is an investment account designed specifically for retirement, and comes with certain tax benefits — e.g. you don’t pay any tax on the money you contribute to your 401(k), depending on the specific type — the account is also subject to strict rules regarding when you can actually access the money, and the tax you’d owe when you did.

Specifically, if you take out or borrow money from your 401(k) before age 59 ½, you’ll likely be subject to an additional 10% tax penalty on the full amount of your withdrawal — and that’s on top of the regular income taxes you’ll also be obligated to pay on the money.

Depending on your income tax bracket, that means an early withdrawal from your 401(k) could really cost you, not to mention possibly leaving you without a nest egg to help secure your future.

This is why most financial professionals generally recommend one of the next two options: rolling your account over into a new 401(k), or an IRA if your new job doesn’t offer a 401(k) plan.

Pros

•   You’ll have immediate access to your funds to use as you like.

Cons

•   Early withdrawal penalties may apply, and there will likely be income tax liabilities.

•   Liquidating your retirement account may hurt your chances of reaching your financial goals.

When Is a Good Time to Roll Over a 401(k)?

If there’s a good time to roll over your 401(k), it’s when you change jobs and have the chance to enroll in your new employer’s plan. But you can generally do a rollover any time.

That said, if you have a low balance in your 401(k) account — for example, less than $5,000 — your employer might require you to do a rollover. And if you have a balance lower than $1,000, your employer may have the right to cash it out without your approval. Be sure to check the exact terms with your employer.

When you receive funds from a 401(k) or IRA account, such as with an indirect transfer, you’ll only have 60 days from the date you receive them to then roll them over into a new qualified plan. If you wait longer than 60 days to deposit the money, it will trigger tax consequences, and possibly a penalty. In addition, only one rollover to or from the same IRA plan is allowed per year.

The Takeaway

Rolling over your 401(k) — to a new employer’s plan, or to an IRA — gives you more control over your retirement funds, and could also give you more investment choices. It’s not difficult to rollover your 401(k), and doing so can offer you a number of advantages. First of all, when you leave a job you may lose certain benefits and terms that applied to your 401(k) while you were an employee. Once you move on, you may pay more in account fees for that account, and you will likely lose the ability to keep contributing to your account.

There are some instances where you may not want to do a rollover, for instance when you own a lot of your old company’s stock, so be sure to think through your options.

Ready to invest for your retirement? It’s easy to get started when you open a traditional or Roth IRA with SoFi. SoFi doesn’t charge commissions, but other fees apply (full fee disclosure here).

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FAQ

How can you roll over a 401(k)?

It’s fairly easy to roll over a 401(k). First decide where you want to open your rollover account, then contact your old plan’s administrator, or your former HR department. They typically send funds to the new institution directly via an ACH transfer or a check.

What options are available for rolling over a 401(k)?

There are several options for rolling over a 401(k), including transferring your savings to a traditional IRA, or to the 401(k) at your new job. You can also leave the account where it is, although this may incur additional fees. It’s generally not advisable to cash out a 401(k), as replacing that retirement money could be challenging.

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